Section 9

PRIMARY CONTROL GROUP RESPONSIBILITIES

 

9.1       Primary Control Group Definition

 

            The Primary Control Group is the assembly of municipal and community officials.  They are as follows or their designates:

 

            -           Head of Council

            -           Chairman of Operations Centre (City Manager)

            -           City Manager

            -           Chief of Police Service

            -           Chief of Fire Rescue Service

            -           Medical Officer of Health

            -           Media Co-ordinator

-           Assistant Medical Co-ordination (As required Hospital Rep. / EMS Manager

            -           Sarnia Community Emergency Management Co-ordinator (CEMC)

            -           City Solicitor / Clerk                            

-                      Director of Community Services

-                      Director of Engineering

            -           Chief of the AAMJIWNAANG

            -           Industrial Advisor (when requested - see CVECO Manual for list)

 

 

9.2       Purpose of the Primary Control Group

 

            The Primary Control Group has been assembled to make the policy and administrative decisions relevant to the emergency within the municipal boundaries for the City of Sarnia.  Additionally, it must be stressed that this group is a support group to the (Emergency Site). 

 

            All members of the Primary Control Group will, upon arrival at the Emergency Operations Centre:

            -           Become briefed on the present situation.

            -           Assure telephone communications are useable at their designated workstations.

            -           Utilize the Communications Flow as outlined in Section 6.

            -           Commence given responsibilities.

 

           


            Some of the duties of the Primary Control Group are:

            -           Determining if the location and composition of the Primary Control Group are appropriate;

Providing necessary human resources by calling out / mobilizing their emergency service, agency and equipment;

            -           Obtaining necessary equipment;

-                      Evaluate and adjust evacuation and Shelter-in-place perimeters if required;

-                      Ordering, coordinating and / or overseeing the evacuation of inhabitants considered to be in danger;

            -           Inform the community on the progress of the Emergency Response

            -           Co-ordinate media briefings to the media community;

-                      Determine location of suitable Reception Centres;

-                      Be prepared to provide assistance to critical infrastructure within the municipal jurisdiction of the City of Sarnia in order to protect public safety and property;

-                      Advising the Mayor as to whether the declaration of an emergency is recommended;

-                      Advising the Mayor on the need to designate all or part of the City of Sarnia as an emergency area;

-                      Ensuring that an Incident Commanders (IC) is appointed along with a Municipal Emergency Site Manager (Site facilitator);

-                      Discontinuing utilities or services provided by public or private concerns, i.e. hydro, water, gas, closing down a shopping plaza / mall;

-                      Arranging for services and equipment from local agencies not under community control i.e. private contractors, industry, volunteer agencies, service clubs;

-                      Authorizing expenditure of money required dealing with the emergency;

-                      Maintaining a log outlining decisions made and actions taken, and submitting a summary of the log to the City Manager within two weeks of the termination of the emergency, as required;

-                      Participating in the debriefing following the emergency;

-                      Consider an application for ODRAP Funding and make arrangements as required;

-                      Determining if additional volunteers are required and if appeals for volunteers are warranted;

-                      Determining if additional transportation is required for evacuation or transport of persons and / or supplies;

-                      Ensuring that pertinent information regarding the emergency is promptly forwarded to the Emergency Information Officer and to a Citizens Inquiry Supervisor if one is established, for dissemination to the media & public;

-                      Determining the need to establish advisory groups and / or sub-committees / working groups for any aspect of the emergency including recovery;

-                      To be prepared to provide assistance to other municipal jurisdictions when provincially requested and / or to support mutual aid agreements.

 

 

9.3       Head of Council Responsibilities or Sarnia City Council as a Whole

 

            The Head of Council or his or her alternate essentially plays a number of key roles in the Emergency Operations Centre.

 

            The roles are but not limited to:

 

-                      Providing overall leadership in responding to an emergency;

-                      Arranging the media briefings;

            -           Liase with other upper tier governments;

            -           Officially declaring an emergency within the designated area;

-                      Officially declaring an emergency is over. (Note: Council may also terminate the emergency);

-                      Notifying Emergency Management Ontario, Ministry of Community Safety  & Correctional Services;

-                      Ensuring the members of Sarnia City Council are advised of the declaration and termination of an emergency, and are kept informed of the emergency situation. (Head of Council may decide to have scheduled debriefings in the Sarnia Police Board Room (E.O.C.) with City Council)

-                      To assign a minimum of two alternates in the event you may be absent, incapacitated or have worked many hours and need relief, and to provide the Sarnia Community Emergency Management Coordinator the names, phone numbers of the alternates for inclusion in the Sarnia Emergency Management Response Plan.

 

            a.         Arranging Media Briefings

 

-                                  The Head of Council is responsible for spearheading all media briefings.  This will be done with the assistance of the Public Information Officer (Media) and Assistant Public Information Officer  (PIO). (See Appendix A for lists of Media Coordinators).  Section 8 clearly defines the media policy.


            b.         Liase with Other Upper Tier Governments

 

                        This responsibility includes securing resources from other government agencies.  This also includes informing and liasing with other agencies.

 

            c.         Declaration of An Emergency

 

                        Section 5 of this plan deals specifically with the Declaration of an Emergency.  The key issue is that the Head of Council, Sarnia City Council as a Whole or the Premier of Ontario are the only representative of the municipality that can declare an emergency. 

 

 

9.4       Chairman of Operations Centre

 

            The Chairman of Operations Centre will assure that the Primary Control Group is working in the desired direction.

 

            When the Primary Control Group is assembled the Chairman will:

 

-           Be the official contact for the Municipal Emergency Site Manager for the Incident Commander or for Unified Command.

 

            -           Advise the Head of Council of developments.

 

-                      Conduct the Emergency Operations Centre similar to a meeting, making sure that the Primary Control Group gathers at regular intervals to inform each other of actions taken and problems encountered. Meetings will be kept as brief as possible thus allowing Primary Control Group Members to carry out their individual responsibilities.

 

-                      Make sure that the City Clerk / E.O.C. Assistant maintains a status board and maps, which is prominently displayed and kept up to date.

 

-                      Ensure that support staff is available to assist the City Clerk in the recording of all logs and document retention.

 

-           Be prepared to Delegate a Site Co-ordinator (Municipal Emergency Site Manager).

 

            -           Assure all commissioners, directors, and department heads are fully co-operating with the efforts of Emergency Management Team.

 

-                      Assure the necessary resources have been delegated to mitigate the emergency situation.

-                      To assign a minimum of two alternates in the event you may be absent, incapacitated or have worked many hours and need relief, and to provide the Sarnia Community Emergency Management Coordinator (CEMC) the names, phone numbers of the alternates for inclusion in the Sarnia Emergency Management Response Plan.

 

 

9.5       City Manager

 

            -           Make available all or any city owned facilities, equipment, personnel or other to assure a timely response to the situation. (This may include calling in additional municipal staff as support staff for the E.O.C. / Emergency Reception Centre.

 

-                      Advising the Mayor on policies and procedures, as appropriate;

-                      Approving, in conjunction with the Mayor, major announcements and media releases prepared by the Emergency Information Officer, in consultation with the Primary Control Group.

-                      Approving, in conjunction with the Mayor, major financial purchases for emergency response which are immediately required to protect life and property, in consultation with the Primary Control Group and ensuring that the Sarnia Finance Department records all expenses for future claims;

-                      Procuring staff to assist, as required;

-                      Ensuring that all City Council are advised of the declaration by the Head Of Council (Mayor);

-                      Upon direction by the Mayor, and in the absence of the City Clerk or his / her designate, arrange special meetings of Sarnia City Council, as required, and advising members of council of the time, date, and location of the meetings;

-                      Determining what members and agencies are required to oversee the recovery phase of the emergency and reports findings back to Sarnia City Council.

-                     Assigning one or more alternates in the event you may be absent, incapacitated or has worked many hours and need relief, and provides the Sarnia Community Emergency Management Coordinator (CEMC) the names, phone numbers of the alternates for inclusion in the Sarnia Emergency Management Response Plan.

-                     The City of Sarnia Emergency Management Response Plan   authorizes the Chair of the Sarnia Primary Control Group to use  municipal resources to support emergency requests from municipalities within the County of Lambton (Ontario) and St. Clair County (Michigan) as well as with the two aforementioned counties.

 

 

9.6       Police Designate (Police Chief)

 

-                      Activating the Civic Emergency notification systems to advise the community of Emergencies and potential emergencies;

-                      Activating the Sarnia Emergency notification system, and ensuring all members of the Sarnia Primary Control Group are notified. (See Sarnia Emergency Management Operational Guides)

-                      Alerting persons endangered by the emergency and coordinating evacuation procedures;

-                      Establishing a site mobile command post for all first responders to work out off including the Municipal Emergency Site Manager:

-                      Having a Duty Inspector assigned as the Municipal Emergency Site Manager until the Primary Control Group appoints the Site Manager and or Incident Commander based on the nature of the event;

-                      Establishing the outer perimeter (Cold Zone) in the vicinity of the emergency to facilitate the movement of emergency vehicles and restricted access to all but essential emergency personnel;

-                      Ensuring the inner and outer perimeter within the emergency area (Hot Zone) are determined with the appropriate agencies;

-                      Being responsible for all Police Service activities, ensuring the protection of life and property and the provision of law and order;

 

            -           Assuring proper forensic work is completed in the event of casualties.

 

-                      Co-ordinating with the Funeral Director Association for casualty removal and notifying the coroner of fatalities;

-                      Providing police service in E.O.C., evacuee centres, morgues, and other facilities, as required and as available;

-                      Ensuring liaison with other community, provincial and federal police agencies, as required;

 

            -           Providing adequate:

                        -           Traffic control

                        -           Crowd control

                        -           Security

           

            -           Provide a suitable Emergency Operations Centre and Media Briefing Room.

 

-                      Acting as an Advisor to the Chair

-                      To assign a minimum of two alternates in the event you may be absent, incapacitated or have worked many hours and need relief, and to provide the Sarnia Community Emergency Management Coordinator the names, phone numbers of the alternates for inclusion in the Sarnia Emergency Management Response Plan.

 

 

9.7       Fire Chief

 

            The Fire Chief or senior designate will respond to the Emergency Operations Centre when it is activated.  The Fire Chief will be responsible for:

 

-                      All fire fighting operations;

-                      Requesting the activation of the Sarnia CIVIC Emergency Notification System through the Sarnia Police Services when required;

-                      Depending on the Nature of the Emergency may be required to assign a fire officer as Incident Commander and an officer as the Municipal Emergency Site Manager who informs the Primary Control Group of decisions made at the site. The Primary Control Group appoints the Site Manager once assembled basing it on the nature of the event;

 

            -           If required, assist the Police Service in the evacuation of people;

 

-                      Liaison with the Fire Marshall's office when the circumstances require it;

-                      Informing the Mutual Aid Fire Coordinators and / or initiating mutual aid arrangements for the provisions of additional fire-fighters and equipment, if needed;

-                      Determining if additional or special equipment is needed and recommending possible sources of supply, e.g., breathing apparatus, protective clothing;

-                      Providing assistance to other community departments and agencies and being prepared to provide incident command or contribute to non-fire fighting operations if necessary, e.g., rescue, first aid, oxygen supply, emergency power supply, casualty collection, evacuation assistance;

 

            -           Provide a fully functional alternative emergency Operations Centre and media briefing in the event the Primary Operations Centre becomes unattainable.

 

-                      Initiate appropriate mutual aid both within the County and with our U.S. mutual aid agreements;

-                      Assuring that all Customs and Immigration documentation is filed within the appropriate time frame when calling on U.S. Mutual Aid;

 

            -           Assure adequate personnel and resources are provided.

-                      Determine Outer and Inner perimeter as required.

 

-                      Act as an advisor to the Chair.

-                      To assign a minimum of two alternates in the event you may be absent, incapacitated or have worked many hours and need relief, and to provide the Sarnia Community Emergency Management Coordinator (CEMC) the names, phone numbers of the alternates for inclusion in the Sarnia Emergency Management Response Plan.

 

 

9.8       Medical Officer of Health

 

            The Medical Officer of Health will respond to the Emergency Operations Centre when the Primary Control Group is initiated.  If in the event that the Medical Officer has more than one E.O.C. operation open at the time than an alternate or a communications line will be available for consultation for the needs of the City of Sarnia. The Medical Officer of Health will be responsible for:

 

-                      Liase with local hospitals and ambulance services as it pertains to casualties;

-                      Acting as a coordinating link for all emergency health services at the Sarnia E.O.C. involving the City of Sarnia;

-                      Ensuring liaison with the Ontario Ministry of Health and Long Term Care, Public Health Branch;

-                      Depending on the nature of the emergency, may be required to assign a staff member to act as the Municipal Site Manager and informing the Sarnia Primary Control Group of issues and requests;

-                      Ensuring liaison with the ambulance service representatives;

-                      Providing advice on any matters, which may adversely affect public health;

-                      Providing authoritative instructions on health and safety matters to the public through the Media Coordinator (Sarnia Emergency Public Information Officer);

-                      Coordinating the response to disease related emergencies or anticipated emergencies such as epidemics, according to Ministry of Health and Long Term Car policies, while continuing to inform the Sarnia Primary Control Group of issues that involve the Municipal resources of the City of Sarnia;

-                      Ensuring coordination of care of bed-ridden citizens and individuals at home and in evacuee centres during an emergency;

-                      Ensuring liaison with Sarnia Community Services Representatives and the County of Lambton Social Services Representatives on areas of mutual concern regarding health services in evacuee centres;

-                      Ensuring coordination of all efforts to prevent and control the spread of disease during an emergency;

-                      Notifying the Primary Control Group regarding the need for portable water supplies, sanitation facilities or fuelling needs;

 

            -           Act as an advisor to the Chair.

 

-                      Arrange for the assessment of any public health concern.

-                      To assign a minimum of two alternates in the event you may be absent, incapacitated or have worked many hours and need relief, and to provide the Sarnia Community Emergency Management Coordinator (CEMC) the names, phone numbers of the alternates for inclusion in the Sarnia Emergency Management Response Plan.

 

 

9.9       Emergency Information Officer (Public Information Officer)

 

            During local emergencies, the public is looking for direction from the municipal Primary Control Group. The Emergency Public  Information Officer (PIO), and any staff deemed necessary, is responsible for the dissemination of all information about the emergency. Media Co-ordinator will respond to the Emergency Operations Centre when the Primary Control Group is assembled. Typical duties may include:

 

-                      Dissemination of the official releases on the public information issues relative to the emergency;

 

-                      Writing and issuing news releases and arranging media briefings as required to communicate “key messages” to the public.

 

 

-                                  Assisting the Head of Council in the drafting and distributing of official public information releases.

 

            -           Providing the Assistant P.I.O.  With timely factual information.

 

            -           Acting as an advisor to the Chair.

 

            It must be recognized that the P.I.O. and Assistant are full members of the Primary Control Group and need to be aware of the direction of the control group.

 

-                     The Emergency Information Officer (PIO) is responsible for providing official news releases to the media that are calling to the Emergency Operations Centre for information.

-                     Monitoring media, correcting inaccuracies, and controlling rumours.

-                     Responsible for setting up the City’s Media Centre in the Sarnia Police Class room or off site if required;

-                     Coordinating media debriefings directing media questions to the appropriate Primary or Secondary Control Group member (Examples; A fire issue to the Fire Chief a police issue to the Police Chief etc.)

-                     To assign a minimum of two alternates in the event you may be absent, incapacitated or have worked many hours and need relief, and to provide the Sarnia Community Emergency Management Coordinator (CEMC) the names, phone numbers of the alternates for inclusion in the Sarnia Emergency Management Response Plan.

 

Some common assistant positions may include (each may require more than one person): Staff & ARES personnel could be used for the following support services:

 

-                     Media liaison: Welcomes and registers media personnel, provides written background information (often contained in a pre-prepared media package) and answers logistical questions.

-                     Call-taker: Answers phone lines designated for either media or public inquires.

-                     News monitor: Monitors media coverage of the emergency. Records / clips stories and reports rumours and misinformation to the EIO.

-                     Administrative: Provides administrative support (such as word processing, faxing, photocopying) to the EIC.

-                     Parking coordinator: Allots parking space and directs large media vehicles to the appropriate locations.

 

 

9.10    Sarnia Community Emergency Management Co-ordinator (CEMC)

 

            The Sarnia Community Emergency Management Co-ordinator will respond to the Emergency Operations Centre when the Primary Control Group is assembled.

 

            He/she will:

 

-                      Act as an advisor to the Chair;

-                      Acting as the Primary Contact between the City of Sarnia and Emergency Management Ontario;

-                      Activating and arranging the Emergency Operations Centre;

 

-                      Ensure that all members of the Sarnia Primary Control Group have the necessary plans, resources, supplies, maps, and equipment;

 

-                      Provide advice and clarification about the implementation details of the Corporation of the City of Sarnia Emergency Management Response Plan;

 

            -           Assure communication networks are in place and liaison with community support agencies E.g. St. John’s Ambulance, Canadian Red Cross, Salvation Army, Transit, and CVECO networks are in place;

 

-                      Assure proper Site Co-ordination is being conducted;

-                      To act as a resource person in the E.O.C.  For the Primary Control Group;

 

-                      Assist in the preparation of all final critique reports on an emergency. (See Detailed Job Description)

 

-                      To assign a minimum of two alternates in the event you may be absent, incapacitated or have worked many hours and need relief, and to provide the Sarnia Community Emergency Management Coordinator the names, phone numbers of the alternates for inclusion in the Sarnia Emergency Management Response Plan.

 

 

9.11    City Clerk

 

            The City Clerk will respond to the Emergency Operations Centre when the Primary Control Group is assembled.  The City Clerk will be responsible for:

 

            -           The timely, accurate flow of the communications forms in the Emergency Operations Centre.

 

            -           The upkeep of the Emergency Centre status log.

 

-                      The recording of all decisions, actions taken, etc.

 

-                      Ensuring that maps and status boards are kept up to date;

 

-                      Coordinating the provision of clerical staff to assist in the Emergency Operations Centre, as required;

 

-                      Assisting the City Manager in initiating the opening, operation and staffing of City switchboard at the community offices (City Hall, Transit, Public Works etc) as the situation dictates, and ensuring operators are informed of the Primary Control Group members’ telephone numbers in the EOC;

 

-                      Upon direction from the Mayor (Head of Council), ensuring that Sarnia City council are advised of the declaration of the emergency;

 

-                      Upon direction by the Mayor, arranging special meetings of council, as required, and advising members of council of the time, date, and location of the meetings;

-                      Assigning one or more alternates in the event you may be absent, incapacitated or have worked many hours and need relief, and to provide the Sarnia Community Emergency Management Coordinator (CEMC) the names, phone numbers of the alternates for inclusion in the Sarnia Emergency Management Response Plan.

 

            The City Clerk may require additional assistance at any given time, if the need so arises.

 

 

9.12    Director of Community Services

 

            The Director of Community Services will respond to the Emergency Operations Centre when the Primary Control Group is assembled.  The Director of Community Services will be responsible for:

 

-                      All Reception Centres and the operation there of;

-                      Ensuring the well-being of residents who have been displaced from their homes by arranging emergency lodging, clothing, feeding, registration and inquiries and personal services;

-                      Supervising or providing supervisory staffing for the operation of a temporary and / or long term evacuation centre;

-                      Liaison with the Medical Officer of Health on areas of mutual concern regarding operations in an evacuee centres;

-                      Ensuring that a representative form Lambton College or the School Board used as an alternative are notified when their facilities are required as evacuation centres. To ensure that staff, volunteers, and organizations utilizing the facilities take direction from the representative(s) with respect to their maintenance, use and operation;

-                      Liaison with the County of Lambton Social Services in respect to Social Services Representation requests for Emergency Reception Centre needs;

-                      Liaison with Long Term homes for the aged and private nursing facilities and their needs;

-                      The care and assistance of the differently abled.

-                      Assigning a minimum of two alternates in the event you may be absent, incapacitated or have worked many hours and need relief, and to provide the Sarnia Community Emergency Management Coordinator (CEMC) the names, phone numbers of the alternates for inclusion in the Sarnia Emergency Management Response Plan.

-                      Acting as Advisor to Chair.

 

 

9.13    Industrial Advisors

 

            A Industrial Advisor is a knowledgeable representative from industry who will, upon request, respond to the Emergency Operations Centre. The CAER organization will maintain lists of CAER / CVECO Emergency Contact names and Emergency Operational Numbers that will be made available and supplied to the Sarnia Emergency Management Office (CEMC) at: 519 344-8861 EXT. 5206  upon request. CVECO members and other Industries, facilities, boards may also be requested directly to provide emergency operational phone numbers, site plans or floor plans to the Sarnia Emergency Management Coordinator (CEMC) for emergency preparedness planning as resource material.

 

            The Industrial Advisor will:

 

            -           Provide technical information about the industrial complex they                               represent.

 

-                      If the incident involves a dangerous commodity manufactured, transported or processed at the Industrial Advisor's plant, he/she will provide technical data relevant to the chemicals' characteristics upon request from the Sarnia Primary Control Group.

 

 

9.14         Medical Co-ordination Hospital Representative and or EMS Manager

 

Hospital Representative (As required or by Hospital Request)

 

-                      Depending on the nature of the Emergency, may be required to assign the Municipal Emergency Site Manager (Example: Evacuation of the Hospital when large City Municipal Resources would be required to assist in providing staffing, transportation (Buses), traffic control, perimeter control, barriers, accommodations, etc.;

-                      Liaison with the Sarnia Primary Control Group the needs of the Hospital or the Community during a significant emergency;

-                      Liaison with the Medical Officer of Health, The Ministry of Health and The Province to ensure balanced emergency coverage is available at all times throughout the community;

-                      Assigning a minimum of two alternates in the event you may be absent, incapacitated or has worked many hours and need relief, and to provide the Sarnia Community Emergency Management Coordinator the names, phone numbers of the alternates for inclusion in the Sarnia Emergency Management Response Plan.

-                      Provide current Emergency Site Response plans to the Sarnia Emergency Management Coordinator (CEMC).

-                      Assigning a minimum of two alternates in the event you may be absent, incapacitated or have worked many hours and need relief, and to provide the Sarnia Community Emergency Management Coordinator (CEMC) the names, phone numbers of the alternates for inclusion in the Sarnia Emergency Management Response Plan.

 

EMS Manager  (As required or by EMS Request) Manager will respond:

 

-                      The EMS Manager will attend the EOC which is established by the controlling municipality where other individuals whose areas of expertise will be beneficial to the entire incident operation;

-                      In the event of a County wide emergency the EMS Manager would attend at a County EOC;

-                      To ensure Emergency Medical Services at the Emergency Site;

-                      To liase with the Provincial Central Ambulance Communications Centre and the EMS Site Co-ordinator;

-                      To liase with the Medical Officer of Health;

-                      To report to the Lambton County Warden and Council;

-                      To assist the EMS on Site Co-ordinator and other allied agencies representatives from the site to obtain Emergency Health Services resources and County of Lambton assets as required;

-                      To liase with CACC / Hospital / health care facilities to assist in determining patient distribution and available resources;

-                      To co-ordinate between the EOC and the controlling Provincial Central Ambulance Communications Centre (CACC).

-                      To liase with neighbouring municipalities for additional EMS resources and staffing requests;

-                      To aid in the ongoing deployment of standby ambulances and Paramedics during the rescue, savage and cleanup operations;

-                      To liase with the Incident Site Commander as required to assist in the provision of medical support and transportation for the duration of the emergency;

-                      To liase with other Sarnia Primary Control Group representatives (Fire, Police, Transit, Works, etc) for required resources such as traffic Control, Diesel Fuel, Emergency Bus Transportation, Lighting, Oxygen, Etc.;

-                      To act as a Liaison between the Sarnia EOC and the County of Lambton, to assist in the coordination of both County of Lambton and the City of Sarnia resources to assist in the emergency;

-                      To assign a minimum of two alternates in the event you may be absent, incapacitated or have worked many hours and need relief, and to provide the Sarnia Community Emergency Management Coordinator (CEMC) the names, phone numbers of the alternates for inclusion in the Sarnia Emergency Management Response Plan.

 

 

9.15         Director of Engineering / Public Works

 

The engineering or Public Works Representative is responsible for:

-                      Providing the Primary Control Group with information and advice on engineering and public works matters;

-                      Being prepared to assign a staff member to be the Municipal Emergency Site Manager when requested by the Primary Control Group depending on the nature of the emergency;

-                      Establishing ongoing communications link with the senior public works official in the field;

-                      Providing public works vehicles, equipment with operators as required by any other emergency services (Example snow ploughing escorts for Emergency Vehicles when requested);

-                      Ensuring liaison with the conservation authority regarding flood control, conservation and environmental matters and being prepared to take preventative action;

-                      Having a supply or resources to obtain emergency items such as sand bags, generators, batteries in stores etc;

-                      Ensuring provisions of engineering assistance in staff and mapping as required;

-                      Overseeing construction, maintenance and repair of city roads;

-                      Providing updates to the Primary Control Group and overseeing the maintenance of sanitary sewage and water systems;

-                      Providing equipment for emergency pumping operations and liaison with the Sarnia Fire Chief concerning emergency water supplies for fire fighting purposes;

-                      Providing emergency potable water, supplies and sanitation facilities to Emergency Reception Centres and to the requirements of the Medical Officer of Health;

-                      Assisting the Chair and members of the Emergency Operations Control Group in refuse collection, transportation and set up of barricades, flashers and other related engineering responsibilities;

-                      Arranging with public and private utility suppliers to discontinue service when this is considered necessary;

-                      Determine if additional special equipment, vehicles or manpower is needed and make the necessary arrangements with the City Manager for the procurement of;

-                      Assigning a minimum of two alternates in the event you may be absent, incapacitated or have worked many hours and need relief, and to provide the Sarnia Community Emergency Management Coordinator (CEMC) the names, phone numbers of the alternates for inclusion in the Sarnia Emergency Management Response Plan.

 

 

9.16    Chief of Aamjiwnaang

 

            The Chief of the Aamjiwnaang will congregate with the Primary Control Group.  He will assist the Chairman of the Primary Control Group and any issues relevant to the citizenry of the Aamjiwnaang Community.  He will provide appropriate communications to the Band Council office when deemed necessary. The Aamjiwnaang Chief is responsible for:

-                      Ensuring the Aamjiwnaang Community Control Group is notified;

-                      Activating the Aamjiwnaang Community Notification System, based on information received and the severity of the event;

-                      Arrange for and approve mutual aid assistance from other First Nation Communities and for all reporting issues related to Aamjiwnaang issues;

-                      When Aamjiwnaang community is part of the evacuation process to dispatch a community leader from the Aamjiwnaang First Nation to the Sarnia Evacuation Centre to help receive evacuees;

-                      To provide mapping, updated emergency telephone updates and new development updates of the Aamjiwnaang Community to the Sarnia Emergency Management Sarnia E.O.C., Sarnia Fire & Rescue and Sarnia Police Services to ensure timely emergency response; 

-                      To provide updates on the situation back to the Aamjiwnaang community and to represent the Aamjiwnaang community during media updates.

-                      To assign a minimum of two alternates in the event you may be absent, incapacitated or have worked many hours and need relief, and to provide the Sarnia Community Emergency Management Coordinator (CEMC) the names, phone numbers of the alternates for inclusion in the Sarnia Emergency Management Response Plan.

 

 

 9.17   Sarnia Emergency Operations Centre Staff and Volunteer Organizations

 

In most cases when at the Sarnia Police Service EOC support staff can initially be used from the records department to help establish the EOC until Primary Control Members have their own support staff arrive. Each member of the Primary Control Group is responsible to have their own support staff attend the Sarnia EOC if required as well as make arrangements to have their alternate attend for the purpose of a shift relief for an emergency of long duration.

 

 

9.18     Telecommunications (ARES) Coordinator and Support Services

 

The telecommunications Coordinator reports to the CEMC and is responsible for:

 

-                      Activating the emergency system of the local Amateur Radio Operators group;

-                      Ensuring that the emergency communications centre is properly equipped and staffed, and working to correct any problems which may arise;

-                      Maintain an inventory of community and private sector communications equipment and facilities within the community, which could, in an emergency, be used to augment existing communications systems;

-                      Providing a communications net between the Sarnia EOC, the Sarnia Emergency Reception Centres, The Hospitals, the Provincial Operations Centre and other EOC as required;

-                      Making arrangements to acquire additional communications resources during an emergency;

-                      Arranging for other ARES staff to provide other EOC support staff functions such as (Weather forecasts, operators for in coming EOC and Public Inquiry Calls, and community resource researching during and emergency, etc.)

-                     Assigning a minimum of two alternates in the event you may be absent, incapacitated or have worked many hours and need relief, and to provide the Sarnia Community Emergency Management Coordinator (CEMC) the names, phone numbers of the alternates for inclusion in the Sarnia Emergency Management Response Plan.

 

 

9.19     Emergency Management Ontario        

 

(The Municipality or the Province May request that an Emergency Management Ontario Community officer attend at the Sarnia EOC)

-                     He or She will be the Liaison between the City of Sarnia and the Province of Ontario for obtaining expert advice and provincial / federal support.

-                     Will provide key information on Emergency situations that have the potential to impact the Community of Sarnia or other neighbouring municipalities;

-                     Can arrange for consultation with the Province of Ontario on local needs or resources etc.